Skip to main content

Project Guests

Invite project guests when someone outside your core team needs short-term access to a single project without joining the full workspace.

See the walkthrough: Project Guests for a screenshot-led tour.

When to use this page​

Give freelancers, specialty vendors, or day-of support access to one event's tasks, notes, and files.

Who can do this​

Owners, admins, and project editors who can manage the project team may invite project guests.

How to invite a project guest​

  1. Open the project.
  2. Open Manage project guests from the project overflow menu (desktop or mobile).
  3. Enter their email address and optional display name.
  4. Select Send invite.

They receive email with sign-in instructions when delivery is configured, or you share the sign-in link manually from the dialog.

What project guests can do​

  • View and work on the invited project
  • Add tasks, notes, and files on that project

What project guests cannot do​

  • Use AI features
  • Archive or delete projects
  • Manage project access for others
  • Access other projects, Clients, Settings, Team, or Audit Log

See Roles and Permissions.

Remove project guest access​

Open Manage project guests on the project and select Remove access for guests who no longer need access. Access also ends automatically when the project is closed, archived, deleted, or manually removed.

Next steps​

  • Project guests sign in with Google like other users but see reduced navigation.
  • For long-term teammates, use a full Member invitation instead.

Good to know​

  • Use company Member invitations for staff who need multiple projects and AI access.
  • Confirm NDAs and client privacy rules before inviting external emails.